Info for International Scholars

lmu oiss international scholars

Loyola Marymount University is designated to serve as Program Sponsor by the U.S. Department of State, thereby enabling us to issue Form DS-2019, Certificate of Eligibility, to prospective Exchange Visitors.

The purpose of the J-1 Exchange Visitor Program is to increase mutual understanding between people of the United States and people of other countries by means of educational and cultural exchanges, thereby strengthening the ties between the nations. Every year LMU sponsors “Exchange Visitors” for short-term academic activities that include teaching, lecturing, observing, conducting research or consulting.

Scholar and Host Department Compliance

Loyola Marymount University undertakes substantial responsibility and liability as an official sponsor of the J-1 Exchange Visitor Program as authorized by the U.S. Department of State.  Faculty sponsors/supervisors also assume considerable responsibility and liability when inviting an international scholar to participate in an LMU academic or research program. 

For your reference, we have summarized the main points to keep in mind when issuing a J-1 program invitation to an international scholar.  A complete copy of the federal regulations governing the LMU’s J-1 Program is available on request at the Office for International Students & Scholars.

Failure to comply jeopardizes LMU’s ability to sponsor the J-1 Program and could result in revocation of J-1 status for the participant and the loss of LMU’s J-1 program designation rights.

Participation Requirements

  • Scholars must participate in a program that furthers research or teaching objectives and has appropriate activity as described under definitions of the J-1 Exchange Visitor Program.
  • Scholars must not be subject to any bars to program participation, based on previous time spent in the U.S. in another J status.
  • Scholars must possess sufficient funding to cover expenses for the duration of their visit.
  • Scholars must maintain health insurance coverage for the J program duration, including coverage for J-2 dependents, as mandated by the Department of State.
  • Scholars must possess appropriate academic or similar credentials for program activity.
  • Scholars must possess sufficient knowledge of English to participate in their program.
  • Scholars must not be a candidate for a tenure- track position.
  • Scholars must comply with all J-1 program and immigration regulations and to maintain lawful immigration status in the U.S. Failure to maintain legal immigration status in the United States will nullify the visa and permission to remain in the country.

Scholar's Responsibilities

  • If scholars wish to be accompanied by their spouse or children under age 21 when they arrive, they must inform the host department & OISS, and follow instructions for requesting J-2 DS-2019 documents.  
  • J-1 scholars may not accept any outside or unauthorized employment or additional remuneration for any activity outside of the authorized J program without prior authorization from the faculty sponsor and OISS.
  • Scholars must notify OISS within 10 days of any address, phone or email change while in the US.
  • Scholars must maintain health insurance coverage throughout their J-1 program for themselves and any dependents.
  • Scholars must notify OISS of any program-related changes (source of finances, department location, etc.).
  • Scholars must request a signature on their DS-2019, using the J Travel Signature Request, if they leave the US and plan to re-enter in the same J-1 scholar program.
  • A program extension may be granted by LMU as permitted under federal regulations, and the request for extensions must be submitted in a timely manner by faculty sponsor/host department.
  • Scholars must comply with all regulations, so as not to have their program terminated for violating federal regulations that govern the program. Reasons for termination include: 
    1. Willful failure to maintain required health insurance coverage; 
    2. Engaging in unauthorized employment; 
    3. Failing to pursue the activities listed on Form DS-2019; or, 
    4. Engaging in activities not authorized by the program category.
  • Scholars must inform OISS after program completion and before leaving the US.

Exchange Visitor Terminology & Categories

Learn more about Exchange Visitors Terminology & Categories.