These are questions frequently asked by Loyola Marymount University students who have been documented for Student Conduct Code violations. The information below is also found in the Office of Student Conduct & Community Responsibility brochure.
I was just documented. What should I do?
Check your University email account on a regular basis. You may receive an email from the Office of Student Conduct & Community Responsibility, or you can contact the Office of Student Conduct & Community Responsibility, (310) 338-1821, located in Malone 355, regarding next steps. If you live on campus you may also check with your Resident Director (RD).
I received an email from the Office of Student Conduct & Community Responsibility. What should I do next?
If you have been assigned a hearing, attend the hearing. If not, call the Conduct Officer(s) who sent you the email (contact information is provided in the email).
If I have questions about the conduct process where should I go?
Please contact the Office of Student Conduct & Community Responsibility, (310) 338-1821, located in Malone 355. Other resources include Student Housing Staff, Student Success Staff, Conduct Officer(s) or the Student Affairs Dean's Office.
How can I review a copy of the incident report prior to my hearing?
If a Residence Life report and/or Public Safety report has been generated, it, can be made available to you in the Office of Student Conduct & Community Responsibility by calling to schedule an appointment (310) 338-1821. [Student Conduct Code: Section VI(C)(4)]
If there were witnesses to the incident, how can they provide information?
Notify the Conduct Officer(s) in advance if you have a witness(es) you'd like to present. The Conduct Officer(s) will schedule a separate meeting with the witness(es) individually. Witnesses should be individuals who were witness to the actual incident and/or allegations. Character witnesses are disfavored. [Student Conduct Code: Section VI(C)(2)]
Am I permitted to have an Advisor at my conduct hearing?
Yes. Please notify the Conduct Officer(s) at least 48 hours in advance if you plan to bring an Advisor to the hearing. Be aware that Advisors must be LMU Community members (excluding Law School faculty, staff and students) and must not be related to you. In incidents regarding sexual or interpersonal misconduct, refer to the Student-on-Student Sexual and Interpersonal Misconduct policy regarding your Advisor options.
What happens at a conduct hearing?
The Conduct Officer(s) review(s) the conduct process and procedures with you. You will review the incident(s) report(s) with the Conduct Officer(s) and present your experience of the incident to the Conduct Officer(s). After the hearing you will receive a letter from the Conduct Officer(s) informing you of the outcome (responsible/not responsible) of the hearing. [Student Conduct Code: Section VII]
What do I do when I receive my decision letter from the Conduct Officer(s)?
If you are found responsible for violating the Student Conduct Code, complete the sanctions as outlined in your letter. If you have any questions, please contact your Conduct Officer(s) or the Office of Student Conduct & Community Responsibility immediately.
What is retaliation?
Retaliation is any adverse, non-permitted action taken by an individual or a third party against a person in response to an action, injury or protected activity, including, but not limited to, reporting a violation of policy, assisting someone with a report of a violation of a policy or participating in any manner in an investigation or resolution of a report of a policy violation. Retaliation can include, but is not limited to, threats, intimidation, coercion, Harassment, reprisals, spreading negative information about an individual, exclusions from academic and non-academic programs and/or adverse actions related to employment (including, but not limited to, conduct that is undertaken in whole or in part through the use of electronic messaging services, commercial mobile services, electronic communications, social media and/or other technology).
What are possible sanctions?
Depending on the offense, possible sanctions include, but are not limited to, a disciplinary warning, monetary fine, educational sanctions, removal from University Housing, suspension and/or dismissal from the University.
Possible sanctions for first time alcohol offenses may include, but are not limited to, a disciplinary warning, monetary fine, parental notification and completing an alcohol education program. Sanctions for subsequent alcohol violations may include additional fines, further education programs, removal from housing, probation and/or suspension from the University.
Possible sanctions for first marijuana offenses may include, but are not limited to, disciplinary and/or housing probation, drug testing, monetary fines, educational programs, removal from housing, suspension and/or dismissal from the University. [Student Conduct Code: Section IV]
How long can I be on probation or suspended from the University?
Depending on your case, you may be placed on probation anywhere from a semester to the remainder of your tenure at the University. Suspensions range from a semester to an indefinite period of time.
Are the sanctions that I have been assigned consistent with other students’ sanctions?
Incidents are evaluated on an individual basis. For a list of possible sanctions, please reference the LMU Community Standards booklet online at: http://studentaffairs.lmu.edu/communitystandards. [Student Conduct Code: Section IV]
If I don’t complete my sanctions, what will happen to me?
Failure to complete your sanctions may subject you to further disciplinary action. Please reference your decision letter for potential consequences for not completing your sanctions.
If I disagree with my sanctions, what are my options?
You may submit an appeal petition to the Student Conduct Committee c/o the Office of Student Conduct & Community Responsibility in Malone Student Center 355.
What are grounds for an appeal?
Per the Student Conduct Code Section VIII Letter A, the following are grounds for an appeal:
- The sanction is substantially disproportionate to the offense.
- The procedures provided for in the Student Conduct Code were not materially followed resulting in significant prejudice to the student.
- New, relevant evidence is available which in the exercise of reasonable diligence could not have been produced at the time of the hearing.
- The decision is not supported by substantial evidence.
If I’m in the appeal process, am I required to complete my sanctions by their assigned deadline?
No. Once a letter of appeal has been submitted to the Office of Student Conduct & Community Responsibility all sanctions are held in abeyance until the Student Conduct Committee hears the appeal, unless otherwise stated in your decision letter. If sanctions are upheld, you will be issued new deadlines for completion by the Student Conduct Committee.
Will I appear before the Student Conduct Committee?
No. Appeals are only considered in writing and the Committee is provided your written appeal along with information from your incident. You will not be asked to attend a meeting of the Student Conduct Committee, unless you have been suspended or dismissed from the University or you are a Complainant or Respondent involved in an alleged sexual or interpersonal misconduct violation. In the event of a suspension or dismissal, or your involvement as a Complainant or Respondent in an alleged sexual or interpersonal misconduct violation, you will appear before the Committee in person for what is called a de novo hearing.
If I submit an appeal, how will I receive the Student Conduct Committee’s decision?
You will receive a decision letter via your University email account, in the same fashion that you received prior conduct communication.
Who is on the Student Conduct Committee?
The Student Conduct Committee is made up of students , staff and faculty. [Student Conduct Code: Section V(C)]
Are my disciplinary records confidential?
Yes. Only you and the Office of Student Conduct & Community Responsibility staff have access to your disciplinary information. You may, however, sign an authorization to release your disciplinary information to another person. When Students sign a release offered by prospective employers, Study Abroad, University offices or graduate schools, this release often provides these parties access to student disciplinary information. [Student Conduct Code: Section XI]
I have a disciplinary record. Can I study abroad?
All students must receive clearance from the Office of Student Conduct & Community Responsibility. Any student with a conduct record may lose the opportunity to participate in a Study Abroad program.