Housing Policies

lmu housing policies

I. INTRODUCTION
II. AREA OFFICE AND FRONT DESK POLICIES
III. CABLE AND SATELLITE DISHES
IV. COMPUTER USE/WIRELESS ACCESS
V. COOKING
VI. DAMAGE ASSESSMENT
VII. DECORATING
VIII. EVACUATION PROCEDURES
IX. FIRE SAFETY
X. FURNITURE
XI. GUESTS
XII. HOUSEKEEPING
XIII. KEYS/ONITY SYSTEM
XIV. LAUNDRY FACILITIES
XV. LITTERING
XVI. MOTORIZED AND NON-MOTORIZED VEHICLES
XVII. PARKING ON-CAMPUS
XVIII. PETS
XIX. QUIET HOURS
XX. REFRIGERATOR/MICRO-FRIDGES
XXI. REPAIRS AND MAINTENANCE
XXII. RIGHT OF ENTRY
XXIII. ROOFS, BALCONIES, TRELLISES ADN LEDGES
XXIV. ROOM AND ROOMMATE CHANGES
XXV. SECURITY AND SAFETY INFORMATION
XXVI. SMOKING/NONSMOKING
XXVII. SOLICITATION
XXVIII. STORAGE
XXIX. VANDALISM
XXX. WEAPONS AND EXPLOSIVES
XXXI. WINDOWS AND SCREENS

Updated: February 21, 2014.

I. INTRODUCTION

Student Housing Office Mission Statement:

In the spirit of the University and Student Affairs missions, the Student Housing Office creates a living and learning environment by providing programs and services that empower students to realize their potential in mind, body and spirit within a community that honors human diversity and accepts students as individuals; each with rights and responsibilities.

Thus, the Student Housing policies and community expectations contained in this section reflect the belief that everyone living in University housing plays a role in maintaining a living environment conducive to academic and personal growth.

The Student Housing Policies are based on the concept of responsible freedom and reflect the importance of consideration for others' rights to a healthy living and learning environment. These policies are not intended to define appropriate and inappropriate behaviors in exhaustive terms. For further information, please refer to the LMU Community Standards book for more detailed descriptions of campus-wide policies and the judicial process. Violation of the Student Housing policies and community standards are grounds for judicial action. Disciplinary sanctions may be levied through the judicial process. The disciplinary sanctioning will vary from warning, to eviction to dismissal from the university.

For more information, contact your building staff or the Student Housing Office, Leavey 6 101, 310-338-2963.

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II. AREA OFFICE AND FRONT DESK POLICIES

Residents must abide by Area Office and Front Desk Policies.

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III. CABLE AND SATELLITE DISHES

Tapping into the cables or University satellite dishes is prohibited. Installation of a personal satellite dish is prohibited in University Housing facilities.

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IV. COMPUTER USE/WIRELESS ACCESS

Wireless access to LMU’s network must be authenticated with a valid LMU network account. Only Information Technology Services sanctioned and installed access points are permitted on the LMU network. Residents are not permitted to have a personal wireless router or any device that interferes with LMU’s wireless infrastructure within their residence hall room or apartment.

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V. COOKING

In compliance with Health and Safety Codes, cooking is permitted only in the apartments. Residents in residence halls may use hot pots or coffee pots. All other cooking equipment, including, but not limited to, use of rice cookers, steamers, electric frying pans, electric grills, portable stoves and toaster ovens is not permitted. Free standing microwave ovens are available in residence hall common areas and are not permitted in the residence hall rooms.

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VI. DAMAGE ASSESSMENT

A. Residents are responsible for the condition of their rooms/apartments, the furnishings and equipment. Students will be billed for any damages not due to normal wear and tear. Residents must document the physical condition of their room by carefully reviewing and completing the Room Inventory Form (RI) online by Wednesday of the first week of classes or within 48 hours of a room change. Otherwise, it will be assumed the room/apartment was in acceptable condition at move in.

B. In individual rooms and apartments, damage charges will be divided equally among all residents unless the person responsible for the damage informs the Student Housing Office in writing that the roommates are not equally responsible for the damage.

C. Damages to common areas (hallways, lounges, bathrooms, etc.) will be charged to all residents of a particular wing, floor, building or living area unless a responsible party can be identified.

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VII. DECORATING

A. Only non-marring adhesives may be used to hang posters, pictures and other decorations. Stickers and decals may not be applied to any surface such as windows, furniture, walls or doors. Dartboards are prohibited. No decorations of any kind should be placed on or hung from the ceiling. Also, no decorations of any kind may be placed across hallways or walk spaces. Because of the unstable nature of the Southern California terrain, stacking of any type of item or container on the windowsills is prohibited.

B. Residents may not install or place objects, appliances or equipment in or on windows, walls, sills, roofs or ledges. Prohibited objects/equipment include, but are not limited to televisions, satellite dishes, air conditioners, lights, shelving, plants, shoes and clothing.

C. All decorations should reflect University standards and values and comply with University policy. Posting of stolen or unauthorized signs and signs or promotional material involving alcohol or other drugs, including empty alcohol containers/packaging, is not permitted.

D. Cut or live trees are prohibited.

E. Residents may not paint any part of their room or apartment. Contact paper is also prohibited when decorating any part of the room; it is difficult to remove and will cause damage.

F. Candles are prohibited.

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VIII. EVACUATION PROCEDURES

A. Specific evacuation procedures are posted in each building. Follow these guidelines:

1. Wear shoes and appropriate clothing.

2. Exit building in an orderly fashion.

3. Use the closest exit.

4. Do not use elevators.

5. Stand away from the building at the designated safe refuge area. Student Housing or Public Safety staff will inform students when they may return to the building.

6. Deliberately remaining in the building during an evacuation is prohibited.

B. If a fire is outside your room/apartment and it is unsafe to exit:

1. Crack a window and remain near the opened window.

2. Hang a bed sheet or any large light-colored cloth out the window. This will signal your location to emergency personnel.

3. Keep close to the floor and near the wall.

4. Remain calm and cooperate with the staff and emergency personnel during emergencies. Familiarize yourself with the emergency procedures for your building.

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IX. FIRE SAFETY

A. University Housing facilities are smoke-free environments.

B. Use only Underwriter’s Laboratory (UL)-approved electrical appliances and equipment, including power strips and extension cords.

C. Do not throw cigarettes or matches in trash cans/recycling cans.

D. Halogen lamps are not permitted in University Housing facilities.

E. Open flames of any type, the burning of incense, candles, coals, possession of combustible chemicals including propane and other fuels are not permitted.

F. Power strips or surge protectors must be used in the event that the number of electrical appliances exceeds the number of electrical outlets. These must be UL approved, with a circuit breaker.

a. Extension cords with a surge protector or circuit breaker are allowed in the residence hall and apartments.

b. Power strips, extension cords or surge protectors must be plugged directly into the wall and should not be used in a series (i.e. one plugged into another).

c. The use of multiple ("octopus") electrical adapters and ungrounded electrical appliances are not permitted inside or within 25 feet of University Housing facilities.

d. Extension cords or surge protectors with any signs of damage or overheating, including the use of electrical tape, are prohibited

e. Major appliances such as, but not limited to, refrigerators, microfridges, coffee pots and microwaves must be plugged directly into the wall and not into the surge protector or power strip.

f. Extension cords should not run through openings in walls, ceilings or doorways. Be attached or fixed to any surface, run under carpets or flooring. Items such as loose clothing, papers, books or debris should not lie over or near surge protector, power strips or extension cords.

G. Do not leave electrical appliances unattended.

H. Personal barbecues are prohibited.

I. Space heaters and heating blankets are not permitted.

J. Walls should not have decorations that cover more than 50% of the surface.

K. Hookahs may not be smoked in or adjacent to any University housing facility. Please contact Student Leadership & Development for policies and procedures for using hookahs in designated areas. Fully disassembled hookahs may be stored in University Housing facilities. However, having a fully or partially assembled hookah in your room or apartment is subject to disciplinary action.

L. Fire extinguishers are located throughout the residence halls and apartment buildings. They are to be used only in the event of a fire.

M. When an alarm sounds, the building must be evacuated. See VIII Evacuation Procedures.

N. Do not tamper with the fire/life safety equipment. This includes, but is not limited to, removing the smoke detector or it’s battery from the wall. Individuals who are found tampering with the fire alarms or equipment will be subject to disciplinary action. Disciplinary sanctions may be levied through the judicial process. The disciplinary sanctioning will vary from warning, to eviction to dismissal from the university.

O. All hallways and walkways must be kept clear to allow for safe entrance and exit to all individual rooms and apartments. Bathroom doors in the suites may not be locked or blocked from the bedroom side.

P. To enhance the safety of LMU residents, fire sprinklers have been installed in many of the residence halls. Nothing may cover, be attached to or hung from any part of the fire sprinkler system including, but not limited to, sprinkler heads, cages and pipes. LMU is not responsible for damage cause by the fire sprinkler system.

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X. FURNITURE

All apartments and residence halls are fully furnished. Only University personnel can remove or adjust furniture that is supplied with the room or common living area.

A. Residents may not remove furniture from rooms/apartments. For fire safety, furniture or any personal items (e.g., shoes, clothing, and any equipment of any sort [See IX Fire Safety]) may not be left in the hallway outside rooms/apartments. Given the nature of the Southern California terrain, stacking beds, furniture and/or appliances on cinder blocks or any other props is not allowed.

B. Residents’ beds are normally set to captain height. Residents may not re-configure the loft-bed or any other University furniture. In order to have your bed configured differently, visit MYLMU and select Student Housing On-Line Services. The bed configuration request process is open prior to the start of the semester and through the first two weeks of each semester. After the second week of the semester, bed configuration requests can be made under the following circumstances:

1. Room Changes – residents are given 48 hours to submit a bed configuration.

2. Exception Request – residents can submit an on line request to the Facilities Supervisor who will process the request.

C. University Housing facilities must be returned to their original condition before moving out at the end of the term. Residents will be charged for any items which are missing at the time of check out. Residents will also be charged for removal of personal items left in rooms/apartments.

D. Furnishings in common areas are for use by all members of the community. Residents may not remove furniture from common areas. Students are encouraged to report acts of vandalism or theft in regard to the common areas.

E. Waterbeds are prohibited.

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XI. GUESTS

A guest is a person who does not live in or is not working in the building.

A. Residents must escort their guest(s) at all times.

B. Residents are responsible for, and will be held accountable for, the conduct of guests per the Student Conduct Code and LMU Student Housing Policies.

C. Residents living in residence halls are responsible for checking in their guests at the Front Desk during published Front Desk hours.

D. Residents are responsible for any activity that occurs in their rooms whether or not they are present at the time.

E. Residents should not allow others to use their room without their presence or supervision.

F. Guests who infringe upon the rights of residents may be asked to leave campus or University Housing by University Officials – including, but not limited to Resident Advisors, Front Desk Assistants, Student Managers, and Public Safety.

G. Guests must have a picture ID at all times.

H. Guests of the other sex are not permitted in the personal rooms of students in residence halls from 2:00 AM until 8:00 AM. Guests, with their resident hosts, are permitted in residence hall lounges/study rooms and public spaces at any time.

I. Overnight guests of the other sex are strictly prohibited in all University Housing facilities (including apartments). Guests of the same sex may stay overnight in a resident's room. A particular guest may stay no more than three consecutive nights and no more than a total of seven nights per semester. Residents must obtain the approval of their roommate(s) before hosting an overnight guest.

Note: LMU is a Catholic institution rooted in the Jesuit and Marymount traditions. According to these values, sexual intercourse and other forms of sexual contact are the unique expression of the covenanted love between a man and a woman and are oriented toward family life and the procreation of children. Sexual contact is morally appropriate only within the context of marriage.

J. Residents are prohibited from having more than eight people (including residents) in a residence hall room and no more than sixteen people (including residents) in apartments/houses. Violators of the policy may be subject to eviction from University housing.

K. Please refer to the alcohol policy section of the Student Conduct Code for more information regarding alcohol in living areas.

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XII. HOUSEKEEPING

A. Residents are responsible for regularly cleaning their rooms/apartments. Under no circumstances are personal trash cans or trash to be left in the hallways/ corridors outside student rooms/apartments. Vacuum cleaners are available through the Area Offices and Front Desks. A valid photo identification card is required to check out the vacuums and other cleaning supplies.

B. Failure to maintain living quarters to the expected minimum standard of cleanliness is a cause for eviction from University Housing.

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XIII. KEYS/ONITY SYSTEMS

A. It is illegal to duplicate, knowingly misuse, or be in unauthorized possession of a key or Onity-enabled OneCard that is property of LMU. Unauthorized use or possession of a master key or Onity-enabled OneCard is grounds for disciplinary action.

B. Residents are expected to lock their rooms/apartments and carry their Onity-enabled OneCards at all times.

C. Residents may not allow other individuals to access their residence hall room or apartment with their Onity-enabled OneCard.

XIV. LAUNDRY FACILITIES

Laundry facilities are available in or near all buildings and are for resident use only. If clothing or belongings are damaged due to machine malfunction or when a machine is inoperable, residents should call WASH, our external laundry machine vendor, at (800) 342-5932 to report the problem. Residents must follow posted regulations in the laundry rooms.

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XV. LITTERING

Littering is prohibited. All trash/recycling must be properly discarded to a University Housing designated trash/recycling area.

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XVI. MOTORIZED AND NON-MOTORIZED VEHICLES

A. Residents must register their bicycles with the Department of Public Safety.

B. Bicycles may only be stored in student rooms or on a bike rack outside of the building. Residents must obtain approval from roommates before storing bicycles in rooms.

C. Vehicles, including, but not limited to bicycles, skateboards, scooters, or skates may not be used in the interior of buildings, on balconies, ledges, exterior corridors, or in any areas which may cause injury or damage to facilities.

D. No motorized vehicle, powered by combustible chemicals, may be stored or brought into University Housing facilities.

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XVII. PARKING ON-CAMPUS 

On-campus residents must register their vehicles with the LMU Parking and Transportation department and park in their assigned sector. Resident students may not park their vehicles off-campus on the streets surrounding the university. Resident students who park off-campus will be referred to Judicial Affairs.

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XVIII. PETS

A. Except for service or assistance animals as defined by applicable law whose presence has been authorized in writing by LMU, animals of any kind are not allowed in University Housing facilities. This includes pets of guests or visitors who may be present in the building for a short time.

B. Guide dogs that are approved by the university and fish in a tank of 20 gallons or less are permitted in University Housing facilities.

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XIX. QUIET HOURS

A. An atmosphere conducive to reasonable living and studying must be maintained 24 hours a day in all living areas. As a courtesy, loud televisions, stereos and radios, as well as excessive noise activities, are prohibited.

B. Specific Quiet Hours are in effect from 10:00 PM until 8:00 AM on days preceding classes and from 12:30 AM until 8:00 AM on days not preceding classes. All residents must refrain from causing any noise or disruptions that could infringe on other students' right to study or sleep during these times. Noise from one's room or apartment should neither be audible outside the room door nor in adjacent rooms.

C. Use of amplified musical instruments and drums is prohibited in University Housing facilities except in McCarthy music practice rooms. Residents of McCarthy Hall may play amplified musical instruments and drums in the designated music practice rooms. The rooms are intended for individual practice, not group practice. See the McCarthy Hall Resident Director for further guidelines regarding usage of music practice rooms.

D. During final exam week, 24-hour Quiet Hours (as outlined in Letter B) will be enforced beginning at 8:00 PM on the last day of classes.

E. Tenderich Apartments and any University-operated off campus housing or other designated areas must abide by 24-hour Quiet Hours (as outlined in Letter B).

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XX. REFRIGERATORS/MICRO-FRIDGES

Residents are allowed to have a refrigerator in their residence hall room as long as it does not exceed 5 cubic feet. All refrigerators must be U.L. approved, in good working condition, and may not be operated in a closet or other enclosed area. Also, residents in the residence halls may rent a micro-fridge (microwave oven combined with a refrigerator) from Collegiate Concepts. Only one micro-fridge is permitted per residence hall room.

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XXI. REPAIRS AND MAINTENANCE

A. Repairs and maintenance must be performed by authorized personnel only. Residents should report maintenance concerns in a timely manner by contacting Facilities Management at x82761 or visit the service request work site at www.lmu.edu/fmrequest.

B. Residents may not modify locks, University-owned appliances, plumbing, electrical circuits, or other structural elements of their rooms/apartments.

C. Residents must report maintenance concerns in a timely manner. Failure to do so may result in charges being assessed to residents.

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XXII. RIGHT OF ENTRY

A. The University respects an individual's right to privacy; however, authorized University personnel may enter student rooms/apartments without notice for routine maintenance of University property, to inspect for or make necessary repairs to rooms/ apartments and equipment and to verify occupancy.

B. Entrance to, inspections and searches of student rooms/apartments are permitted without notice where there is reason to believe there is a danger to life, health, safety or property.

C. Entrance to, inspections and searches of rooms/apartments are permitted without notice to ensure health and safety standards are being met and when breach of University policies is suspected.

D. Authorized personnel must carry appropriate University identification and show it upon student request. If entry is made when the resident is not in the room/apartment, notification of the entry will be left in the room.

E. University personnel will not grant access to student rooms and apartments to those other than the residents of that room. This includes, but is not limited to friends, relatives or other students.

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XXIII. ROOFS, BALCONIES, TRELLISES AND LEDGES

Students are not permitted on the roofs, balconies, trellises or ledges of University facilities.

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XXIV. ROOM AND ROOMMATE CHANGES

A. The Student Housing staff assigns rooms and roommates. The staff reserves the right to make assignments and changes as necessary.

B. No room or roommate changes will be made during the first two weeks of each semester. Exceptions may be made by a Director in Student Housing or by his/her designee.

C. All residents are encouraged to complete a roommate agreement. Any Residence Life staff member can facilitate the roommate agreement, which will be kept on file with the Resident Director.

D. Residents are encouraged to talk to their roommate(s) first to resolve conflicts or violations of the roommate agreement. In cases where the residents cannot reach resolution on their own, they should consult with their Resident Advisor(s). The Resident Advisor(s) will attempt to resolve the situation through mediation.

If the residents and Resident Advisor cannot resolve the situation, the students will be referred to the Resident Director. The Resident Director will also attempt to mediate and resolve the situation.
If the situation still cannot be resolved, it will be referred to the appropriate Assistant Director for Residence Life. The Assistant Director will gather information from the staff and residents and then decide whether the situation requires further mediation or must be resolved through arbitration. A Student Affairs staff member chosen by the Assistant Director would conduct the arbitration. Please see your Resident Director or Assistant Director for more information about the mediation and arbitration process.

E. If residents would like to change rooms, they may begin by talking with their Resident Advisor or Resident Director. We encourage each student to find another student willing to change rooms with him/her or a vacancy that he/she would prefer somewhere in the system. The Resident Director of your building will assist in identifying available vacancies. Once an available room is identified and the Resident Director has approved the change, the student must come to the Student Housing Office. The student will then be required to complete additional paperwork and be issued 48 hour access to their new assignment. The access to their previous room/apartment will end within 48 hours. Permanent access to their new assignment is given at the Area Office or from a Residence Life Staff member (Resident Advisor or Resident Director).

F. There is no charge for properly completed room changes. Failure to follow the procedures will result in disciplinary action. Room and roommate change requests for the spring semester should be made at MYLMU and via the Student Housing On-Line Services prior to the beginning of finals week for fall semester.

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XXV. SECURITY AND SAFETY INFORMATION

A. LMU is not responsible for the theft or loss of valuables, money or other personal property.

B. Residents should lock all doors and windows when leaving their room or apartment.

C. Residents should keep all building exit doors closed and locked at all times.

D. Alarmed emergency exits are for use during emergencies only. Use of the doors for any other purpose is prohibited. Propping open building entrances and exit doors is prohibited.

E. Thefts should be reported immediately to your Resident Advisor and Public Safety.

F. Do not let unknown people into the building.

G. Throwing objects or substances at other people, into or out of windows, through doorways, or in the interiors of the buildings is prohibited at all times.

H. All members of LMU's residential community are responsible for being aware of and complying with the security regulations and encouraging others to do the same.

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XXVI. SMOKING/NONSMOKING

A. Smoking, including the use of unregulated nicotine products (e.g. "e-cigarettes"), is not permitted in University Housing Facilities.

B. No smoking is permitted within 25 feet of a building.

C. Hookahs may not be smoked in or adjacent to any University Housing facility. Please contact Student Leadership and Development for policies and procedures for using hookahs in designated areas. Fully disassembled hookahs may be stored in University Housing facilities. However, having a fully or partially assembled hookah in your room or apartment is subject to disciplinary action.

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XXVII. SOLICITATION

Only a registered student(s) or student co-curricular organizations, with approval of Student Housing, are permitted to solicit membership or sell approved goods in University Housing facilities. Door-to-door solicitation of any kind is prohibited Residents should notify Public Safety or a Residence Life staff member if they observe people soliciting door-to-door.

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XXVIII. STORAGE

Due to limited space, the Student Housing Office is not able to provide storage facilities for residents. Residents needing storage space should arrange for a privately owned storage unit in the community. If residents fail to take personal items with them upon vacating University Housing, the items will be inventoried and boxed. The resident will be notified by email and certified mail of the abandoned property. If the abandoned property is not claimed, it will be disposed of or given to an approved charity within 30 days.

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XXIX. VANDALISM

Vandalism is prohibited. Vandalism is defined as acts of malicious mischief as well as willful and wanton damage or destruction of personal or University property. Vandalism is grounds for eviction from University housing.

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XXX. WEAPONS AND EXPLOSIVES

Possession of weapons or explosives, including, but not limited to firearms, BB guns, paintball guns, air pellet guns, and firecrackers are prohibited.

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XXXI. WINDOWS AND SCREENS

A. For safety and security reasons, neither people nor objects are permitted to pass through windows in University Housing facilities.

B. Removing or tampering with the screens that have been installed on your windows is not permitted. If screens or windows are vandalized, residents should immediately report the incident to Facilities Management at (310) 338-2761 or visit the service request work site at www.lmu.edu/fmrequest and the building staff or Public Safety. The cost for replacement will be charged to occupants of the room or apartment.

C. Security screens must be kept closed at all times.

D. Residents may not install or place objects, appliances or equipment in or on windows, sills, roofs or ledges. Prohibited objects/equipment includes, but is not limited to satellite dishes, lights, plants, shoes and clothing. Also, no portable or window air-conditioning units are permitted in the residential facilities.

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