Student Employee of the Year Nomination Form
Student Employment Supervisors
The purpose of student employment is to provide Loyola Marymount University students with valuable work experience and training. Students at LMU will gain experience through hands-on learning and integrated learning outcomes to foster meaningful work.
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If you do not have access to hire student employees in Workday, request to be assigned to your departments “student supervisory organization” to hire student employees. Please submit requests through HR ServiceNow "Get HR Help".
NOTE: Supervisors no longer have to compete the Budget Registration Form. Have the appropriate funding details to charge your departments student employee position prior to hiring in Workday. Cost Center and work tags can be created by generalaccounting@lmu.edu.
As a Supervisor, you will be expected to:
- Become familiar with Workday in order to increase communication between student, supervisor, and SES.
- Keep track of your student’s funding; make sure the student does not exceed their award by maintaining records of student’s declining balances, as well as your department’s balance.
- Review and approve student hours reported on Workday. This is essential to controlling fraud and monitoring departmental allocations.
- Model professional behavior for student employees.
- Support the training and professional development of your student employees, encouraging the attendance of SES Student Workshops.
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- Job Description: Guidelines | Template
- How to Create a Job Requisition in Workday: Video Guide | Text Guide
- How to Edit a Job Requisition in Workday: Video Guide | Text Guide
- Student Employment Learning Outcomes
- Workshop: SES Recruiting 101
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Work Term
Effective Range
AY 25/26
8/24/2025 - 5/16/2026
- How to Check a Student Work Study Award in Workday: Video Guide | Text Guide
- Pay Rate Rubric 2025-26
- Offer Letter Template
- How to Hire a Student in Workday: Video Guide | Text Guide | Workshop
- How to Hire a RAINS Research Assistant in Workday: Video Guide | Text Guide
- OISS International Student Hiring Guidelines
- Check Hire Status
- Other Workshops: End of Academic Year/Summer Hiring | End of Summer/Academic Year Hiring
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- Departmental Expectations & Responsibilities Template
- Workday Reports At-a-Glance
- Onboarding Status Summary Report: Text Guide
- Student Earnings (Manager’s Report): Text Guide | Workshop
- Scheduling Calculator
- Review and Approve Time: Text Guide
- Supervisor Change Request: Text Guide
- Job Change: Text Guide
- End Student Employee Job: Text Guide
- Other Workshops: Put the “Super” in ‘Supervisor’ | Performance Management
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- For questions related to budgets (ie: budgets available or overspent, account funding source, and cost center), reach out to your budget manager for support. If you do not know who your budget support contact is, please email Budget@lmu.edu.
- Workday Cost Center Definitions - LMU General Accounting
- To create Workday work tags (cost center, programs, and grants) contact General Accounting.
- Pay Rate Rubric 2025-26
- Student Earnings (Manager’s Report): Text Guide | Workshop
- View Student Earnings as Cost Center Budget Manager or Specialist - Reference guide
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Cart Training
If your student employee should need to drive a cart for official university business, employees must complete cart safety training with Public Safety.
Need help with a one-time project or occasional task? Request assistance from LMU’s Student Worker Program worker for flexible, short-term support.