Workday Guides and Resources
Recruiting Student Employees
- Job Description: Guidelines | Template
- How to Create a Job Requisition in Workday: Video Guide | Text Guide
- How to Edit a Job Requisition in Workday: Video Guide | Text Guide
- Student Employment Learning Outcomes
- Workshop: SES Recruiting 101
Hiring Student Employees
| Work Term | Effective Range |
|---|---|
| Summer 25 | 5/18/2025 - 8/23/2025 |
| AY 25/26 | 8/24/2025 - 5/16/2026 |
- How to Check a Student Work Study Award in Workday: Video Guide | Text Guide
- Pay Rate Rubric 2025-26
- Offer Letter Template
- How to Hire a Student in Workday: Video Guide | Text Guide | Workshop
- How to Hire a RAINS Research Assistant in Workday: Video Guide | Text Guide
- OISS International Student Hiring Guidelines
- Check Hire Status
- Other Workshops: End of Academic Year/Summer Hiring | End of Summer/Academic Year Hiring
Managing Student Employees
- Departmental Expectations & Responsibilities Template
- Workday Reports At-a-Glance
- Onboarding Status Summary Report: Text Guide
- Student Earnings (Manager’s Report): Text Guide | Workshop
- Scheduling Calculator
- Review and Approve Time: Text Guide
- Supervisor Change Request: Text Guide
- Job Change: Text Guide
- End Student Employee Job: Text Guide
- Other Workshops: Put the “Super” in ‘Supervisor’ | Performance Management
Cost Center and Budget
- For questions related to budgets (ie: budgets available or overspent, account funding source, and cost center), reach out to your budget manager for support. If you do not know who your budget support contact is, please email Budget@lmu.edu.
- Workday Cost Center Definitions - LMU General Accounting
- To create Workday work tags (cost center, programs, and grants) contact General Accounting.
- Pay Rate Rubric 2025-26
- Student Earnings (Manager’s Report): Text Guide | Workshop
- View Student Earnings as Cost Center Budget Manager or Specialist - Reference guide
Performance Management
- Student Evaluation Template
- Accountability Guidelines
- Performance Improvement Plan
- Disciplinary and Incident Template - Written Warning
- FERPA Non-Disclosure Agreement
- Workshop: Performance Management
Additional Resources
Wellness Resources
Student employees often directly assist other students. In stressful times, many of us experience a variety of emotions. LMU's Wellness Educators offer programming that can help student employees better identify when other students may be experiencing distress and can refer them to LMU's support resources.
Cart Training
If your student employee should need to drive a cart for official university business, employees must complete cart safety training with Public Safety.