Room Change Requests

Room Changes vs Room Swaps

Room Changes are different than a Room Swap in that a Room Change involves one student moving from their current assignment to a vacancy in another room (unlike a Room Swap which involves two students moving directly into each other's spaces).

Room Change Request Process

Room Change Requests are only accepted after the first two weeks of the semester and until the last two weeks of classes (not including exam week). Students must meet with their Resident Director to discuss their desire for a Room Change before they can submit a Room Change Request.

Once approved for a Room Change by their Resident Director, a student can submit the Room Change Request form in the Student Housing Portal. The Room Change Request form will ask the student to provide some specific information to the Assignments Team including:

1. The main reason they are requesting a change.
2. Details about why they are requesting a change.
3. Their preferences (building, room type, etc.) for a new room.

All room changes adhere to the same standard timeline during the Room Change Request Period (see below) to allow students to be prepared for a room change and to ensure staff can prepare spaces for students moving. 

Students may not physically move until they receive instructions and confirmation from the Student Housing Office specifying their move date. Moving spaces prior to approval from the Student Housing Office may result in loss of room change privileges, fines, and/or referral to the Office of Student Conduct and Community Responsibility.

Room Change Request Availability

The Room Change Request Period is traditionally Week 3 - 13 of the Fall & Spring semesters. Room Changes are not permitted during the first two weeks of classes or the last two weeks of classes as these are both busy times for students and important times for occupancy accuracy. Below are the Room Change Request Periods during which students can submit a Room Change Request upon approval by their Resident Director.

Additional Details

• The Room Change process is a request process and Student Housing cannot guarantee that a space will physically be available for a student to move to.
• Room Changes are processed first for students who need a new room, and then for students who want a new room:
  • Room Change Needed: New/Updated DSS Accommodation, Currently in Temporary Housing
  • Room Change Wanted: Roommate Conflicts*, Preferences for Specific Building and/or Room Type
• Depending on room availability, a Room Change Request may take more than one week before a Room Change Offer can be made.
• Student may not physically change rooms until they receive instructions and confirmation from a member of the Student Housing Office Assignments Team.
• If a student declines two room change offers from the Assignments Team, their Room Change Request will be closed.
• Changing rooms may result in a change to a student's housing costs; students are encouraged to review our Housing & Meal Plan Rates throughout the Room Change Request Process.
• If a student moves from an apartment to a traditional residence hall or suite, they may be required to change their meal plan as these housing styles have different minimum requirements:
  • Apartments: Residents must have, at minimum, the A-Plan.
  • Traditional Halls/Suites: Residents must have, at minimum, the N-Plan.

*Please note that before a Room Change Request can be submitted, students experiencing a roommate conflict must attempt a mediation with the support of their Resident Director and Resident Advisor.